Information Available from Dereham Town Council

Information available from Dereham Town Council under the model publication scheme – Dated:- December 2008

All items marked ‘hard copy’ are available at a cost of 10p per sheet, e-mail or website items are free. Items marked ‘website’ also available by e-mail

Information to be published How the information can be obtained Cost
Class1 – Who we are and what we do(Organisational information, structures, locations and contacts)

 This will be current information only

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

Website http://derehamtc.norfolkparishes.gov.uk/With any additional information available from the Clerk  
Who’s who on the Council and its Committees Website http://derehamtc.norfolkparishes.gov.uk/And Town Clerk See costs below
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) Website http://derehamtc.norfolkparishes.gov.uk/  
Location of main Council office and accessibility details Open Monday –Friday (closed Wednesday pm) 9am -4:30pm.  
Staffing structure Available from the Clerk  
     
Class 2 – What we spend and how we spend it(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Available by e-mail or hard copy from the Clerk  
Annual return form and report by auditor Available by e-mail or hard copy from the Clerk zero
Finalised budget Website – in minutes  
Precept Website – in minutes  
Borrowing Approval letter None  
Financial Standing Orders and Regulations E-mail or hard copy  
Grants given and received Website – Minutes or hard copy  
List of current contracts awarded and value of contract On request to the Clerk  
Members’ allowances and expenses On request to the Clerk  
     
Class 3 – What our priorities are and how we are doing(Strategies and plans, performance indicators, audits, inspections and reviews) (hard copy or website)  
Parish Plan (current and previous year as a minimum) None done  
Annual Report to Parish or Community Meeting (current and previous year as a minimum) Minutes and Annual Report or hard copy  
Quality status Awarded 2008  
Local charters drawn up in accordance with DCLG guidelines None in place  
     
Class 4 – How we make decisions(Decision making processes and records of decisions)

Current and previous council year as a minimum

(hard copy or website)On web-site and in library  
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) On website and council notice boards  
Agendas of meetings (as above) On website and noticeboard 3 clear days before meeting.  
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. On website and available in library.  
Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting. Available three clear days before meeting or at the meeting.  
Responses to consultation papers See Minutes  
Responses to planning applications See Minutes  
Bye-laws Copies with Breckland District Council  
     
Class 5 – Our policies and procedures(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

(hard copy or e-mail)  
Policies and procedures for the conduct of council business:Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

 Hard copy or e-mail available from Clerk  
Policies and procedures for the provision of services and about the employment of staff:Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard copy or e-mail available from Clerk  
Information security policy Hard copy or e-mail available from Clerk  
Records management policies (records retention, destruction and archive) Hard copy or e-mail available from Clerk  
Data protection policies Hard copy or e-mail available from Clerk  
Schedule of charges (for the publication of information) On this document  
     
Class 6 – Lists and Registers Currently maintained lists and registers only (hard copy or e-mail/website; some information may only be available by inspection)  
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Hard copy or e-mail available from Clerk  
Assets Register Hard copy or e-mail available from Clerk  
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Hard copy available from Clerk  
Register of members’ interests Hard copy available from Clerk  
Register of gifts and hospitality Hard copy available from Clerk  
     
Class 7 – The services we offer(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(hard copy or website; some information may only be available by inspection)  
Allotments Information available from Web-site, newsletter and contact with Council office.  
Burial grounds and closed churchyards Information available from Web-site, newsletter and contact with Council office  
Community centres and village halls Information available from Web-site, newsletter and contact with Council office  
Parks, playing fields and recreational facilities Information available from Web-site, newsletter and contact with Council office  
Seating, litter bins, clocks, memorials and lighting Information available from Web-site, newsletter and contact with Council office  
Bus shelters Information available from Web-site, newsletter and contact with Council office  
Markets Information available from Web-site, newsletter and contact with Council office  
Public conveniences Information available from Web-site, newsletter and contact with Council office  
Agency agreements No  
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) Information available from Web-site, newsletter and contact with Council office  
Street Lighting Non  
Additional InformationThis will provide Councils with the opportunity to publish information that is not itemised in the lists above    
     
     
     
     
     

Contact details:

Dereham Town Council

The Assembly Rooms

Ruthen Place

Dereham

NR19 2TX

01362 693821

Email: generalenquires@Derehamtowncouncil.org

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